KinderTrack is program management software that streamlines all components of case work—including eligibility determination, provider payments, attendance tracking, reporting, and more. If your agency provides services to subsidized families, KinderTrack is the solution for you.
Powerful Tracking and Alerts
KinderTrack is all about tracking—and that’s not just limited to childcare attendance tracking. Every change made in the system is recorded in history tables, along with a date and timestamp, the user who made the change, and the reason why the change was made, providing administrators with a complete audit trail.
Comprehensive Family Enrollment, Recordkeeping, and Reporting
KinderTrack supports an unlimited number of families, programs, and providers. In addition to automatically determining eligibility for multiple programs and calculating parent income information, the system makes it easy to record and review family and child case notes.
Accurate Attendance and Payment Processing
KinderTrack offers numerous options for efficiently entering childcare attendance. To manage child care schedules and certificates, users can generate paper or web-based sign-in sheets—or both.
No More Overpayments
Your agency will never overpay a provider when you use KinderTrack. The system stores regional market rates, as well as the rates of each provider, to ensure that reimbursement for childcare services do not exceed the ceiling.
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A Leading Choice for State Agencies
KinderTrack is Controltec’s flagship product, installed in numerous childcare subsidy agencies in multiple states. Users range from small agencies with a few operators to large ones with hundreds of operators, generating tens of thousands of provider payments per month. The solution has become a top choice for state agencies for its ability to provide robust caseload management faster, with less overhead, and at a fraction of the cost of other systems.
Streamline all components of case work and maintain state compliance
KinderTrack is designed to free agencies from the cost and hassle of manual, siloed processes that require highly technical configurations and siphon away staff time and energy. Users benefit from an intuitive interface that eliminates the need for extensive training and manual labor. Meanwhile, powerful built-in automation assists with attendance collection, rate calculation, and other everyday operations. As a result, your agency will manage cases more effectively, reduce clerical errors, cut down on busy work and frustration, and minimize the chances for fraud and abuse—all while remaining state compliant.
KinderTrack Does the Work for You
KinderTrack ensures accurate collection of time and attendance submissions, with support for biometrics, time clock modules, mobile tablets, and smartphones. Within the same system, users can manage electronic provider invoice submissions, as well as payment statements and a multitude of other reports.
In KinderTrack, alerts notify staff when an action such as family recertification is required. The system flags events that will require attention and generates these alerts automatically in advance. When an alert is processed, its status changes, so case managers and supervisors can immediately see which tasks have been completed.
Cloud-hosted and Fully Integrated
With KinderTrack, there is no need for device driver configuration and variations, SQL server maintenance, multiple workstation applications, or backups. Gone, too, is the need for additional IT staff. The system is hosted by Controltec and accessible from internet-connected browsers in any operating environment, including Windows, Apple iOS, and Android. Through secure protocol, users can access KinderTrack from outside the agency’s network via personal computers and tablets.
KinderTrack users also save labor, materials, and postage by avoiding printing and mailing attendance sheets and statements to providers. The system is fully integrated with KinderConnect, Controltec’s online provider and parent portal, allowing for seamless data flow with electronic forms, reports, attendance collection, and more. Additionally, KinderConnect gives providers the option to submit attendance electronically.
Intuitive Design, Backed by Hands-on Support
Well defined areas, clear buttons, appropriate spacing, and tab-driven menus make KinderTrack intuitive and easy to use. One-page summary screens give users quick reference to related family, provider, and payment information. A simplified user experience and features ensuring attendance entry, rate calculation, and recordkeeping are only the basics. Administrators can require certain fields, make them optional, or hide them entirely, as well as change field labels and prompts on all screens. User roles can be customized, giving different users discrete, detailed permissions for all screens and reports. Finally, the system is future-proofed through enhanced interoperability with third-party systems.
KinderTrack was created for ease of use, but that doesn’t mean that providers are on their own to implement and optimize it. As with all of Controltec’s solutions, KinderTrack clients can rely on a team of dedicated specialists for support and answers to technical issues. We are also equipped to provide online training sessions, webinars, and project management services for providers who need extra support.
A Versatile, Cloud-Based Provider Portal
KinderConnect saves time spent on everyday administrative and payment tasks while minimizing the possibility of fraud.
Mobile Attendance Tracking
Using QR codes, KinderSmart makes it easy for parents to check their children in and out of care in seconds from the convenience of their smartphone.
Waiting List Management Made Easy
KinderWait consolidates childcare waitlists, allows families to submit online applications, and automatically determines eligibility, all from within a single location.
Secure Childcare Attendance Tracking
With KinderSign, facilities can use iPad or Android tablet devices to monitor and record the time and location of every drop-off and pick-up.
Comprehensive Childcare Center Management
With CenterTrack, childcare professionals can streamline and automate enrollment, attendance, reporting, data collection, and invoicing tasks.