Accounts Payable/Receivable Specialist

Escondido, California

Full-time

Position Filled!  Another happy employee of Controltec has joined the team!

Primary Objectives

Manage all day-to-day functions of Accounts Payable and portions of Accounts Receivable.

Major Areas of Accountability

  • Perform all work associated with the functions of accounts payable for business activities across multiple states.
  • Verify and reconcile for accuracy, research and resolve discrepancies, code with proper client/job accounts and/or expense accounts, process and post/enter in QuickBooks, and file appropriately all documents in a timely manner, such as:
    • Vendor invoices and statements, client payments received, deposits, employee expense reports, petty cash reports, and credit card statements.
  • Process recurring unearned and unbilled revenue transactions or invoices. Reconcile related account balances.
  • Reconcile loan transactions and balances, and assist with entering journal entries, as needed.
  • Communicate professionally and timely, and provide customer service to vendors and clients to answer their inquiries, reconcile account balances, and process/provide document corrections. Fulfill requests from coworkers as needed.
  • Create purchase orders for vendors as needed.
  • Work with Contracts Administrator and Sales
    • Assist with client invoices if needed.
    • Coordinate client-related information changes and/or make edits QuickBooks.
    • Provide client invoice payment status as needed, and assist with collection of delinquent accounts.
  • Provide reports for and assist Manager of Accounting with month- and period-end close tasks, and additional projects as requested.
  • Assist with reconciliation of monthly benefits invoices and paycheck deductions. Liaise with HR to verify correct amounts, and process invoice or deduction corrections.
  • Produce accounting reports as needed or requested.
  • Analyze, investigate, and correct accounting entries as needed.
  • Assist with timesheet system (TSheets) and employee inquiries or problems.
  • Help create or improve workflows and processes for efficiency and organization.

Qualifications

Minimum of 5 years of experience with accounts payable and receivable. Proficiency with the double-entry accounting system. Familiarity with general ledger and GAAP a plus. Proficiency with mathematics, and electronic filing/organization.

Minimum of intermediate level of skill with QuickBooks and Microsoft Excel. Familiarity with TSheets a plus.

Ability to:

  • Communicate effectively and follow instructions orally and in writing, and with all levels of an organization and with external parties.
  • Deal tactfully and professionally with others.
  • Exercise complete discretion in handling confidential information.
  • Work independently, be organized and accurate, and pay attention to details.
  • Maintain accurate records.
  • Exercise sound judgment and common sense.

Supervision of Others

Currently, no supervision of others is necessary.

Accounts Payable/Receivable Specialist

Escondido, California

Full-time


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